Leasing/Property Management Coordinator Analyst

Full-time | New York City

Requires strong organizational skills, attention to detail, excellent customer service and communication skills, and the ability to multi-task. The successful candidate will have the ability to work in a fast paced, team environment and interact frequently with tenants. Real Estate background preferred but not required.

Job Description

  • Field tenant relations inquiries and resolve tenant issues in a prompt and courteous manner.

  • Assist Property Manager with day-to-day operations, including administrative responsibilities.

  • Work closely with building staff and schedule inspections.

  • Schedule and coordinate vendor work.

  • Assist with invoice processing/payments.

  • Prepare and track leases and renewal offer letters for market rate tenants

  • Prepare lease transmittal forms and process transmittals for Manhattan portfolio.

  • Prepare rent stabilized leases for monthly mailings to buildings (Marcus Buildings).

  • Maintain files for rent regulated units and coordinate other compliance requirements.

  • Provide coverage for Leasing Associate as needed.

  • Handle move-in and move-out reports and tickets for Manhattan Portfolio.

DHCR/Class Action Related Matters - math skills essential

  • Prepare rent histories

  • Coordinate with legal counsel for document production

  • Photocopying of documents for discovery

General Duties

  • Assist property manager with administrative paperwork and managing calls/inquiries from residents/vendors/building staff

  • Enter purchase order requests and assist with invoice processing/payment

  • Assist in preparing building-related correspondence/memorandums

Qualifications

  • Undergraduate degree preferred.

  • Prior Property Management experience a plus.

  • Proven customer service and problem solving skills.

  • Ability to listen, think clearly and to communicate effectively.

  • Excellent written and verbal communication skills.

  • Demonstrated ability to determine needs and achieve results without close supervision.

  • Demonstrated proficiency with Microsoft Office Applications.

* Additional responsibilities may be added or removed from time to time based on the requirements of the position as the employer deems fit.

Benefits

  • 401(k)

  • Dental insurance

  • Health insurance

  • Paid time off

  • Vision insurance